Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan for over 30 years, and manages & delivers large, complex programs to meet needs in health, education, safety, environmental health and livelihoods for displaced, poor & conflict-affected communities. IRC works in partnership with local government and non-governmental organizations and currently works in the Khyber Pakhtunkhwa and Sindh provinces.

Job Overview/Summary:

Supply Chain  Assistant will be responsible to oversee day to day operational activities includes; maintaining office building, paying utility bills in time, inventory management, procurement, housekeeping, fleet management and logistical support to all program activities.

Major Responsibilities:

·       Supervise and ensure effective office maintenance as per IRC standards and

·       Ensure quality provision of clerical support to program and managerial staff through regular coordination and communication.

·       Facilitate Sr Supply Chain Officer in arrangement of domestic air travel for all the IRC staff.

·       Documentation of all the travel (PR, Local Request travel form, coordinate with security officer when and where needed).

·       Greet and assist visitors, answer phones, direct calls and respond to queries

·       Supervise support staff for effectively maintain office

·       Maintain office petty cash payments through program advance, carryout timely payment of utility bills and make adjustment of advances in  Sukkur office

·       Procurement of office , kitchen supplies

·       Maintain office file and inventory management

·       Coordinate repairs to office equipment, furniture and fixtures

·       Maintain schedule of meetings and  record minutes

·       Maintain stationary stocks and distribute stationary supplies, in keeping with IRC policies and procedures, as assigned.  Document the distribution and usage of stationary supplies.   

·       Photocopy, collate, sort and distribute documents, as requested.  Help to insure that photocopy machines are maintained and used properly. 

·       Run errands, as directed.

·       Participate in professional training and development activities, as needed or requested.

·       Prepare and provide material for trainings and meetings and attend meetings, when required

·       Perform other duties, as needed or requested.

Position Reports to:  Sr. Supply Chain Officer

Position directly supervises:  Cook, cleaner, office Aid

Indirect Reporting: none   

Job Requirements:

Education:

·                   BA  or BBA

Work Experience:

·       1 year work experience in Supply chain

Demonstrated Skills and Competencies:

·       Good understanding of Gender and vulnerability

·       Good understanding of SPHERE standards 

·       Good analytical, communication, mediation, report writing skills

·       Computer literate with Microsoft Word/ Excel

·       Willingness and ability to travel within project areas

·       Excellent team management skills

Language Skills: 

·       Fluent in local languages along with good Urdu and English speaking/writing

Desirable criteria:  

·       Ability to handle multiple tasks

·       Ability to keep clear and concise records.

·       Good written and spoken English.

·       Effective communication and negotiation skills.

·       Sound knowledge of MS-Office package.

·       Willingness to travel to field areas

·       Locals candidate preferred

·       Experience with INGOs

The IRC Core Values and Commitments;

·       The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

·       IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge s/he needs to uphold and abide by the IRC’s Child Safeguarding Policy.

o   Level of interaction with children: less frequent direct contact with children

·       IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.

Women candidates and persons with disability are highly encouraged to apply.